“We work with a flexible remote team at DNGR, and Roadbase has taken the pain out of scoping and task assignment. It’s clear, fast, and honestly enjoyable.”
Sloan Anderson
Creative Director · DNGR Ltd
Turn that confusing client email into a clear quote in two clicks.
Roadbase is an AI-native platform for freelancers and creative agencies. It turns the brief you already have into a clear, editable roadmap with the work, phases and price laid out. Review it, adjust what needs changing, then send it as a proposal in minutes, not hours.
Ditch the spreadsheet. Keep the way you work.
You should not have to rebuild the same project in three different tools just to send a clear quote and keep delivery moving.
AI-powered quoting
Get a useful first draft, then make it yours.
Drop in a brief and Roadbase maps out the work, timeline, price and AI expense predictions. You can change every part before it goes anywhere near a client.
See how it works →
Project and task management
Manage your projects with ease.
Move the plan into a simple project space with phases, tasks and notes. No copying the same job into another system.
See the workspace →
Time tracking
See how long the work actually takes.
Track time against the estimate while the project is live, so the next quote starts with something better than a guess.
See time tracking →Paste that brief, and get a project draft in seconds.
Bring in that email your client just sent you, and have Roadbase AI turn it into a fully structured project based on the way you and your team work.
Review the draft, change what does not fit, then use it as the starting point for your quote.
Draft your first project →
Keep the work going without overthinking.
Once a quote is approved, drag and drop your project, phases, tasks and notes in the kanban board, keeping everything in its own project space. Your team can check what is in progress, what needs review and what is done.
Have a similar project coming? Duplicate it or save it as a template, so it is ready whenever you need it.
Let's keep the projects coming →Your next quote should know what the last one taught you.
Work through the brief, agree the price, send the proposal and keep an eye on the job once it starts, all without rebuilding the same project from scratch.
It compares planned hours with tracked time from previous projects, so the next estimate starts with what your team has already learned. You still set the final price.
Try it on a real project →
If you've quoted creative projects before, this will be a no-brainer.
Learn how Roadbase fits your industry and makes the quoting process simpler for you and your team.
Creative
Freelancers
Creative freelancer
The client emails. You turn it into a plan.
Put the deliverables, hours and outside costs in one place, then send a quote that makes sense to both of you.
Explore this workflow →
Growing teams
Small studios
Small creative studio
Everyone can see the plan before one person sends the price.
Check phases, roles, hours, expenses and margin together before the quote goes out.
See the Pro plan →
Brand and design
Design agencies
Design agency
Discovery, concepts and revisions each need their own time.
Keep approvals, specialist roles, asset costs and delivery phases visible instead of squeezing the whole job into one line item.
Explore this workflow →
Production
Video teams
Video production team
Put shoot days, edit rounds and outside costs in the same plan.
Lay out crew roles, licenses, travel and specialist work beside the hours it will take to deliver.
Explore this workflow →
Technical delivery
Software consultants
Software consultant
Start with the moving parts, then show the client what the work involves.
Separate discovery, architecture, implementation and QA so the assumptions and roles behind the estimate are clear.
Explore this workflow →
Digital products
Web & app studios
Web & app studio
Keep discovery, design, build and QA in the same quote.
Show where the work changes hands, and where approvals, integrations or unknowns affect the estimate.
Explore this workflow →Why freelancers and agencies love Roadbase.
See how freelancers and agencies use Roadbase to get quotes out the door, catch missing costs and keep every task in one easy-to-use platform.
“It used to take us hours to get complex projects properly laid and planned; with Roadbase we slashed that by 70%”
Nicolas Robertson
Founder · Ronde Ltd
“We use Roadbase everyday, as a small team, we needed a platform that could help us quote fast, and focus on what we do best”
Raimundo Molina
Creative Director · Uno de Treinta y Uno
“Our projects vary wildly. Using Roadbase has allowed us to streamline quoting and project managing regardless of the complexity of the task”
María José Celsi
Founder · Marca Austral
“At Gestual we work with a very specific methodology. Roadbase's ease of use and flexibility has adapted to our way of working, and not the other way around”
Nicolas Riquelme
Co-founder · Gestual
Change the way you price projects, without a steep learning curve.
Open a project and paste that brief you already have. That's it. Roadbase lays out the work in a roadmap you can read, edit and send. It is free to try with one active project.
“At Gestual we work with a very specific methodology. Roadbase's ease of use and flexibility has adapted to our way of working, and not the other way around”
Nicolas Riquelme
Co-founder · Gestual
★★★★★
Why customers love Roadbase.
Find Roadbase on
Start with that brief you already have.
We worked hard to make getting started take as little setup as possible. Paste the brief you already have, look through the roadmap, then change anything that does not match the job.
Try Roadbase for freeWhat can I start with?
An email, some notes or a PDF brief. Start with the information you have, then fill in the gaps as you review the plan.
Is there much to learn first?
No long setup is required. Begin with a brief you already have and work through the roadmap in the same order you would normally discuss the job.
Can I use my own rate cards?
Yes. Set rates for the roles, client tiers and outside work you use, then review the hours and price against the project in front of you.
Can Roadbase help estimate expenses?
It can suggest a starting point for expenses from the brief. Check the actual licenses, contractors and other costs yourself before you send the quote.
Can I add margins and contingency?
Yes. Adjust margins, overhead and contingency as you review the quote. You still decide what is right for the job.
Does it learn from past projects?
Roadbase compares planned hours with tracked time by role, so past projects can give the next estimate a more informed starting point. It does not make the final call for you.
Does it work with Double Diamond or Agile?
Yes. Use Double Diamond, Agile, waterfall or the delivery model your team already uses. The phases and tasks are yours to shape.
Can I manage tasks after approval?
Yes. Move approved work into phases and tasks, use the Kanban board, add notes and assign work to team members.
Can everyone track time?
Yes. Time tracking is available on every plan. Track time by task and role while the project is live, then use what you learn on the next quote.
Can I adjust the timeline?
Yes. Move phases and tasks on the visual timeline while keeping the hours, roles and price connected.
Can I send a proposal as a PDF?
Yes. Export the reviewed plan as a PDF proposal. Free exports are watermarked, Pro includes standard PDFs and Studio includes white-label PDFs.
Can we white-label the proposal?
Yes. White-label PDF export is included with Studio.
Can I use Roadbase on mobile?
Roadbase is available on mobile for the work you need to check and keep moving away from your desk.
Is help available if I get stuck?
Yes. Contact the Roadbase team when you need help getting your workflow set up.
Which plan should I start with?
Start free if you have one active project. Move to Pro or Studio when you are quoting regularly and need more projects or more AI tokens.